> ## Documentation Index
> Fetch the complete documentation index at: https://docs.k16solutions.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Automatic Course Importer

> Configure and manage the Automatic Import feature, which schedules course imports based on a set time after the course end date.

The Automatic Import feature allows you to schedule when courses should be imported by, after the course has ended. Each month on the 15th, the scheduler will run and check for any courses that meet the requirements defined in the schedule. Once a course has met the requirements, the courses will be automatically imported into your archiving instance.

## Creating a Schedule

\*\*1. Open the Integration \*\*

Navigate to **Settings>Organization>Integrations, identify and click on the integration** you would like to enable the scheduler for and then **select Config**.

**2. Automatic Import by End Date**

In the Automatic Import by End Date section, **enter a number for the length of time**  and identify if it should be **Years** or **Months**. (e.g. 1 year)

**3. Select Save**

Click the Save button that appear in the Automatic Import by End Date section.

## FAQs

> [accordion] How can I tell when courses have automatically imported?
>
> Automatically imported courses will appear in the **Import Runs** list. The corresponding import run will indicate that the courses were brought in via the schedule.

> [accordion] Once requirements in the schedule have been met, when will my courses import?
>
> The scheduler runs on the **15th of each month**. If a course meets the import requirements at that time, it will be imported during that run.

> [accordion] My current integration is set to subaccount 1, there are courses though that we do not want imported. How can we prevent those courses from being imported?
>
> You can either:
>
> * Update your existing integration to point to a more specific subaccount, or
> * Create a **new integration** that targets only the subaccount from which you want courses automatically imported

> [accordion] What happens if I reach the contracted course count when the scheduler is running?
>
> Courses will continue importing until the limit is reached. Any remaining eligible courses will remain in **queue status**. A representative from K16 will then contact you to review your course limit and discuss next steps.

> [accordion] How do I remove the schedule from the integration?
>
> To remove a schedule, simply clear out the value in the **length of time** input field and save the integration.


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