> ## Documentation Index
> Fetch the complete documentation index at: https://docs.k16solutions.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Use the gradebook and exports

> Review archived grades, attempts, and submission files, then choose an export.

Open a course and select **Gradebook**. K16 displays a student-by-column grade matrix.

## Work with the gradebook

Use the gradebook controls to focus the matrix:

* select students
* select statuses
* select grade columns
* hide columns you do not need
* move through student rows with pagination

Select a grade entry to review its recorded score, status, attempts, response details, and available submission files.

<Tip>
  Start with one student and a small set of grade columns. This makes it easier to verify the record
  before you expand the matrix or export data.
</Tip>

## Export archived records

Select **Export Gradebook Data**, then choose the artifact that matches your task.

<Tabs>
  <Tab title="Gradebook exports">
    **Raw data** exports one row per grade entry:

    * **CSV**
    * **TSV**
    * **JSON**

    **Grade table** exports the student-by-column matrix:

    * **CSV**
    * **XLSX**
    * **PDF**
  </Tab>

  <Tab title="Discussion exports">
    **Discussion post exports** preserve discussion and reply records as:

    * **HTML**
    * **CSV**
    * **JSON**
    * **PDF**
  </Tab>

  <Tab title="Submission exports">
    **Submission exports** creates a **ZIP** that contains available submission files grouped by student and attempt.
  </Tab>
</Tabs>

The export covers the course records available to your account. Student, status, and column filters in the gradebook control the on-screen matrix; they are not passed to these export actions. Verify the downloaded file's scope before sharing it.

Exports open as downloads. Keep the page open until your browser begins the download.

## Choose the right format

| Need                                 | Recommended export             |
| ------------------------------------ | ------------------------------ |
| Analyze individual grade entries     | Raw data **CSV**               |
| Import tab-delimited rows            | Raw data **TSV**               |
| Preserve structured relationships    | Raw data **JSON**              |
| Review a familiar grade matrix       | Grade table **XLSX**           |
| Share a readable, fixed report       | Grade table **PDF**            |
| Preserve readable discussion threads | Discussion **HTML** or **PDF** |
| Collect submitted attachments        | Submission files **ZIP**       |

<Warning>
  Gradebook, discussion, and submission exports can contain protected student information. Store and
  share exports only in approved systems.
</Warning>

## Troubleshoot an export

<AccordionGroup>
  <Accordion title="The export does not start">
    Allow downloads and new tabs for your K16 site, then try again. If your session expired, sign in
    and reopen the course.
  </Accordion>

  <Accordion title="An expected submission file is missing">
    Open the grade entry and confirm that the archived attempt lists the file. K16 can export only
    files present in the archive.
  </Accordion>

  <Accordion title="The data looks incomplete">
    Confirm that the expected record exists in the archive and is available to your account. Compare
    the entry detail with the exported row; changing the visible table filters does not change
    export scope.
  </Accordion>
</AccordionGroup>